Build the room your way
Use round, square, rectangular, oblong and top-table layouts to reflect the space you are actually working with, not a generic template.
Event seating & guest management
Plan the room. Seat the guests. Run the event.
HostSuite is flexible event seating, layout and guest-management software for venues, hospitality teams and event professionals, from weddings and corporate dinners to stadium hospitality, conferences and exhibitions.
From guest list to seating plan, one platform.
Build graphical seating plans, adjust table capacities and place guests exactly where you want them.
Upcoming events, active guests, open invitations and unseated attendees in one clear operational view.
Track invitations and responses, then carry confirmed guests straight through into seating and event operations.
Map exhibitor stands and operational requirements alongside weddings, hospitality, conferences, awards and other event formats.
One venue. Many event types. One platform.
HostSuite adapts to the event you are running.
Use the capabilities your organisation needs today and expand as your venue, hospitality programme or event portfolio grows.
Visual seating plans
See the room, not just a spreadsheet.
Build graphical layouts, allocate guests and adjust the plan as attendance changes.
Individual capacities
Set each table capacity independently. A table can seat fewer than ten, more than ten, or whatever the event requires.
Adapt as the guest list changes
Add, remove and reorganise tables as responses come in, without rebuilding the event every time somebody accepts, declines or changes their plans.
Choose how precise you need to be
Allocate guests by table when that is enough, or place them in exact seats when the event calls for more detailed planning.
Guest management
Bring attendees, hosts, additional guests and event information together so the team works from one consistent view, rather than several separate lists.
Fit HostSuite around the event
Use the workflow that makes sense for the event you are running, rather than forcing weddings, hospitality, conferences and exhibitions through the same process.
Always together. Always apart.
Set seating rules for guests who should always be placed together, and for those who should definitely be kept apart. Because sometimes good event planning is knowing exactly who not to seat next to each other.
Event types
Different events. One platform that adapts.
Configure HostSuite around the event you are running, from intimate dinners and weddings to stadium hospitality, conferences and exhibitions.
Hospitality & VIP
Corporate hospitality, directors' lounges, sponsors, members, matchday guests and VIP areas.
ExploreWeddings
Guest lists, family groups, table plans, top tables and individual seating.
ExploreCorporate Events
Dinners, receptions, launches, networking events and client entertainment.
ExploreConferences
Delegate layouts, hosted tables, breakout dining and formal conference events.
ExploreAwards & Gala Dinners
Sponsors, VIPs, nominated hosts, table allocations and formal seating plans.
ExploreExhibitions & Trade Events
A platform designed to grow into stand, exhibitor and event-floor planning alongside guest management.
ExploreGeneral Events
Flexible layouts for private dining, celebrations, functions and events that do not fit a predefined category.
ExploreBuilt for real venues
Built around the way your venue actually works.
A multi-purpose venue should not need a different system for every kind of event. HostSuite can support the different rooms, guest types and event formats your organisation manages.
Explore HostSuite by sector
See the workflow in your language.
Different venues have different operational pressures. Explore the version of HostSuite most relevant to you.
Use only what you need
Start with what you need. Add more when you need it.
A specialist wedding venue may need only wedding and general event capabilities. A stadium or major venue may use the complete HostSuite platform. Your configuration can grow as your operation changes.
Capabilities can be expanded as your requirements change, allowing HostSuite to grow with the venue rather than forcing you to replace it.
Your HostSuite environment
Your HostSuite. Your environment.
HostSuite can be provided as a dedicated managed service or deployed to dedicated infrastructure where required, giving your organisation a dependable platform that can evolve alongside the events you run.
Whichever approach you choose, the aim is the same: a clear, dependable system your operational team can use with confidence.
Built to evolve with your venue
Start with the events and workflows you need. Add further capabilities as your requirements develop.
View pricing guidance →Frequently asked questions
Event management software built around real venues.
What is HostSuite?
HostSuite is event seating, guest management and venue management software designed for hospitality teams, stadia, hotels, wedding venues, conference centres and professional event operators.
Can HostSuite manage invitations and RSVPs?
Yes. HostSuite can bring invitations, responses, guest information and seating into one connected workflow, reducing repetitive administration and separate spreadsheets.
Can HostSuite create visual seating plans?
Yes. HostSuite supports graphical seating plans with flexible table shapes, capacities and either table-level or exact-seat allocation.
What types of events can HostSuite support?
HostSuite can be configured for hospitality and VIP events, weddings, corporate events, conferences, awards and gala dinners, exhibitions and trade events, and general events.
Is HostSuite suitable for sports venues and stadia?
Yes. HostSuite is designed to support recurring hospitality programmes, VIP areas, sponsors, members, corporate guests and non-matchday events.
How much does HostSuite cost?
HostSuite pricing is tailored to each organisation. Indicative configurations start from £79 per month, with major venue and complete-platform deployments from £1,000 per month.
See HostSuite in action
Show us how you run events today.
Tell us what you organise, how guests are managed and where the current process becomes difficult. We will show you how HostSuite could fit.
hello@hostsuite.co.ukFrom guest list to seating plan.