Flexible table layouts
Build round, square, rectangular, oblong and other practical table arrangements with individual capacities.
EVENT SEATING SOFTWARE
Build the room visually. Keep every guest connected to the plan.
HostSuite brings room layout, guest information and seat allocation into one operational workflow, so late changes do not mean rebuilding the event from several different files.
Built for: Venues, hospitality teams, event centres and professional planners
HostSuite focusNamed guests, relationships, attendance and seating.
HostSuite is deliberately focused on the operational guest and seating layer rather than trying to become a generic CRM or ticketing platform.
The operational problem
The first seating plan is rarely the difficult part.
The real pressure arrives when attendance changes, table capacities shift, hosts request moves or a venue needs a different level of detail from one event to the next. HostSuite is designed around that changing operational picture.
- Guest data and the seating plan drifting apart
- Different table shapes and capacities in the same room
- Some events needing table allocation only, others needing exact seats
- Late declines forcing several manual changes
- Important grouping or keep-apart rules being lost in notes
- Teams circulating multiple 'final' versions
What HostSuite does
Designed around this workflow.
Table or exact-seat allocation
Choose the level of detail the event actually needs instead of forcing every event into one method.
Guest groups
Keep families, hosted groups, companies or other related guests visible while allocating.
Together / apart rules
Record relationships that should influence seating decisions.
Capacity visibility
See where the room has spare capacity, full tables and unallocated guests.
Fast reworking
Move guests, change allocations and rebalance the room without rebuilding the whole plan.
Real-world use
Where this becomes useful.
Corporate dinner
Allocate teams or hosted parties by table, then refine exact seats where required.
Wedding reception
Combine top tables, family groups and mixed table capacities in one room plan.
Awards night
Control sponsors, finalists and VIPs while retaining exact-seat visibility.
Hospitality event
Keep hosts, invitees and additional guests connected to the seating layout.
Typical workflow
From guest data to event-day clarity.
01Create the event
02Build the real room layout
03Add or import guests
04Organise groups and seating rules
05Allocate tables or exact seats
06Adjust the live plan as numbers change
Related solutions
See HostSuite in the environment closest to yours.
Questions
What buyers usually need to know.
Where a requirement sits outside the standard platform, SGEM can scope it separately rather than pretending it is already included.
Can HostSuite allocate individual seats?
Yes. HostSuite supports table-level allocation and exact-seat allocation.
Can different tables have different capacities?
Yes. Tables can be configured independently to reflect the actual room.
Can guests be moved after they have already been seated?
Yes. Guest allocations can be changed as the event evolves.
Is HostSuite only for one type of event?
No. It supports multiple event modes including hospitality, weddings, conferences, exhibitions, corporate events and awards.
See it against a real event
Bring us the workflow you are trying to get out of spreadsheets.
We will show how HostSuite fits your guest and seating process and identify any requirements that need additional configuration.