Invitation status
Keep invited, accepted, declined and outstanding responses visible in the event workflow.
EVENT GUEST MANAGEMENT SOFTWARE
The guest list should tell you more than who is coming.
HostSuite keeps invitations, responses, related guests, operational notes and seating connected, so the team has one coherent view rather than several partially matching lists.
Built for: Venues and event teams managing named, invited guests
HostSuite focusNamed guests, relationships, attendance and seating.
HostSuite is deliberately focused on the operational guest and seating layer rather than trying to become a generic CRM or ticketing platform.
The operational problem
A flat list of names is not enough for a professionally run event.
The difficult part is usually the relationship between people: who invited whom, which guest belongs to which host, who has responded, who is seated where and what operational information matters on the day.
- Plus-ones losing their connection to the principal invitee
- RSVP status being tracked separately from the working guest list
- Late attendance changes not reaching the seating plan
- Guest notes living in inboxes or separate spreadsheets
- Different team members working from different versions
- Hosted or related guests becoming indistinguishable in a flat list
What HostSuite does
Designed around this workflow.
Related guests
Maintain the relationship between a principal invitee, host and additional guests.
Operational notes
Carry relevant event information alongside the right guest.
Attendance clarity
See who is actually expected rather than relying on the original invitation list.
Seating integration
Move directly from confirmed attendance into table or seat allocation.
Event-level control
Keep the current guest position together instead of reconciling several separate documents.
Real-world use
Where this becomes useful.
Hosted dinner
Keep hosts and their guests visibly connected while responses arrive.
VIP reception
Separate priority guests from the wider event population without losing one overall view.
Wedding reception
Keep family groups, plus-ones and guest notes linked to seating.
Conference dinner
Take the relevant delegate subset and manage it as an operational guest list.
Typical workflow
From guest data to event-day clarity.
01Create the event
02Add the guest population
03Issue or record invitations
04Track responses and related guests
05Confirm attendance
06Allocate seating and event-day details
Related solutions
See HostSuite in the environment closest to yours.
Questions
What buyers usually need to know.
Where a requirement sits outside the standard platform, SGEM can scope it separately rather than pretending it is already included.
Can HostSuite manage plus-ones or additional guests?
Yes. Related guests can remain connected to the principal invitee or host.
Does HostSuite sell tickets?
No. HostSuite focuses on invitation-led guest management, attendance and seating.
Can guest information be used during seating?
Yes. Guest and attendance information remains connected to table and seat allocation.
Can the same platform be used for different event types?
Yes. HostSuite supports multiple event modes.
See it against a real event
Bring us the workflow you are trying to get out of spreadsheets.
We will show how HostSuite fits your guest and seating process and identify any requirements that need additional configuration.