Event seating & guest management

Plan the room. Seat the guests. Run the event.

HostSuite is flexible event seating, layout and guest-management software for venues, hospitality teams and event professionals, from weddings and corporate dinners to stadium hospitality, conferences and exhibitions.

Book a demonstration Explore event types

From guest list to seating plan, one platform.

HostSuite visual seating plan preview
Visual seatingSee the room, not just a spreadsheet.

Build graphical seating plans, adjust table capacities and place guests exactly where you want them.

HostSuite dashboard preview
Dashboard viewEverything that needs attention, at a glance.

Upcoming events, active guests, open invitations and unseated attendees in one clear operational view.

HostSuite guest and table management preview
Guest managementKnow who is coming before they reach the door.

Track invitations and responses, then carry confirmed guests straight through into seating and event operations.

HostSuite event types and feature configuration preview
Exhibitions & trade eventsHostSuite goes beyond table plans.

Map exhibitor stands and operational requirements alongside weddings, hospitality, conferences, awards and other event formats.

One venue. Many event types. One platform.

HostSuite adapts to the event you are running.

Use the capabilities your organisation needs today and expand as your venue, hospitality programme or event portfolio grows.

Visual seating plans

See the room, not just a spreadsheet.

Build graphical layouts, allocate guests and adjust the plan as attendance changes.

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Build the room your way

Use round, square, rectangular, oblong and top-table layouts to reflect the space you are actually working with, not a generic template.

10+

Individual capacities

Set each table capacity independently. A table can seat fewer than ten, more than ten, or whatever the event requires.

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Adapt as the guest list changes

Add, remove and reorganise tables as responses come in, without rebuilding the event every time somebody accepts, declines or changes their plans.

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Choose how precise you need to be

Allocate guests by table when that is enough, or place them in exact seats when the event calls for more detailed planning.

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Guest management

Bring attendees, hosts, additional guests and event information together so the team works from one consistent view, rather than several separate lists.

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Fit HostSuite around the event

Use the workflow that makes sense for the event you are running, rather than forcing weddings, hospitality, conferences and exhibitions through the same process.

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Always together. Always apart.

Set seating rules for guests who should always be placed together, and for those who should definitely be kept apart. Because sometimes good event planning is knowing exactly who not to seat next to each other.

Event types

Different events. One platform that adapts.

Configure HostSuite around the event you are running, from intimate dinners and weddings to stadium hospitality, conferences and exhibitions.

Built for real venues

Built around the way your venue actually works.

A multi-purpose venue should not need a different system for every kind of event. HostSuite can support the different rooms, guest types and event formats your organisation manages.

Stadia & sports venuesHospitality, VIP lounges, sponsors, members, dinners and non-matchday events.
Hotels & event venuesBanqueting, private dining, weddings, corporate functions and conferences.
Wedding venuesFocused wedding planning with the option to add general events as the business grows.
Conference & event centresMultiple event formats, changing room layouts and different seating requirements.
Event plannersA reusable platform for different clients, venues and event styles.
Corporate hospitality teamsHosted guests, executive events, dinners, receptions and recurring programmes.
Explore HostSuite by sector

See the workflow in your language.

Different venues have different operational pressures. Explore the version of HostSuite most relevant to you.

Use only what you need

Start with what you need. Add more when you need it.

A specialist wedding venue may need only wedding and general event capabilities. A stadium or major venue may use the complete HostSuite platform. Your configuration can grow as your operation changes.

Capabilities can be expanded as your requirements change, allowing HostSuite to grow with the venue rather than forcing you to replace it.

Your HostSuite environment

Your HostSuite. Your environment.

HostSuite can be provided as a dedicated managed service or deployed to dedicated infrastructure where required, giving your organisation a dependable platform that can evolve alongside the events you run.

Whichever approach you choose, the aim is the same: a clear, dependable system your operational team can use with confidence.

Built to evolve with your venue

Start with the events and workflows you need. Add further capabilities as your requirements develop.

View pricing guidance →
Frequently asked questions

Event management software built around real venues.

What is HostSuite?

HostSuite is event seating, guest management and venue management software designed for hospitality teams, stadia, hotels, wedding venues, conference centres and professional event operators.

Can HostSuite manage invitations and RSVPs?

Yes. HostSuite can bring invitations, responses, guest information and seating into one connected workflow, reducing repetitive administration and separate spreadsheets.

Can HostSuite create visual seating plans?

Yes. HostSuite supports graphical seating plans with flexible table shapes, capacities and either table-level or exact-seat allocation.

What types of events can HostSuite support?

HostSuite can be configured for hospitality and VIP events, weddings, corporate events, conferences, awards and gala dinners, exhibitions and trade events, and general events.

Is HostSuite suitable for sports venues and stadia?

Yes. HostSuite is designed to support recurring hospitality programmes, VIP areas, sponsors, members, corporate guests and non-matchday events.

How much does HostSuite cost?

HostSuite pricing is tailored to each organisation. Indicative configurations start from £79 per month, with major venue and complete-platform deployments from £1,000 per month.

See HostSuite in action

Show us how you run events today.

Tell us what you organise, how guests are managed and where the current process becomes difficult. We will show you how HostSuite could fit.

hello@hostsuite.co.ukFrom guest list to seating plan.